Technical Procurement/Contract Management and Technical Documentation Specialist

Olympiastadion Berlin GmbH operates and markets the Berlin Olympic Stadium on behalf of the State of Berlin. We provide soccer, entertainment, and track and field fans with unforgettable moments. We host World and European Championships, the annual DFB Cup Final, Bundesliga soccer matches, high-profile concerts and music festivals, as well as track and field events such as the ISTAF.

We are looking for an employee for Technical Procurement/Contract Management and Technical Documentation (m/f/d).
In this role, you will oversee procurement and contracting processes from the initial project concept through to invoice approval. You will integrate technical, business, and public procurement law considerations, advise our technical departments, and actively help shape modern procurement and documentation standards.

Of interest to those just starting their careers and career changers:
Do you have some initial experience in the technical, commercial, or project-related aspects of the building industry? Is public procurement law new to you? No problem. We’ll support you with a structured onboarding process and targeted training to help you build the necessary expertise.

Your responsibilities:
• Operational management of cost-effective, transparent, and legally compliant procurement of goods, services, and construction work
• Planning, execution, and documentation of procurement and contracting procedures, including participation in the preparation of bidding documents, bid evaluation, and preparation of award decisions.
• Ensuring structured and legally compliant documentation, as well as maintaining and further developing digital filing systems.
• Assisting with contract drafting, contract management, and the review of contract amendments and claims.
• Reviewing contract terms and service specifications, as well as coordinating invoice approval, including the necessary supporting evidence and documentation.
• Monitoring budgets, contract values, and contract statuses, as well as continuously improving internal procurement processes and standards.
• Monitoring and evaluating developments in public procurement and the procurement sector, and deriving corresponding recommendations for action.
• Maintaining master data in the CAFM system
• Assisting with the operational implementation of occupational safety and health measures for our office and trades workplaces

What you bring to the table:
• A completed vocational training program or college degree in facility management, construction, engineering, business, or a comparable qualification with relevant professional experience
• Proficiency in Microsoft Office
• Very good written and spoken German; basic written and spoken English
• Analytical thinking and a structured approach to work
• A sense of responsibility and a good understanding of compliant and cost-effective processes
• Strong communication skills and the ability to clearly convey technical, business, and legal requirements
• Enjoyment of collaborating with internal and external contacts, as well as a friendly and open demeanor
• Knowledge of technical purchasing and procurement management, public procurement law, and procurement procedures related to public procurement law in facility management is desirable.

Start Date: Immediate
Duration: Permanent

What we offer:
• Permanent full-time position (35 to 40 hours)
• Flexible work hours and remote work options, including as part of our “Work and Family” certification
• 30 vacation days per year (based on a 5-day workweek)
• Personalized training and development opportunities
• Work at one of Germany’s most famous venues
• Modern office located directly inside the Berlin Olympic Stadium
• Subsidy for the Deutschlandticket, subsidized lunches, and other benefits
• Company pension plan
• Company cell phone with a contract, also for personal use
• Free parking
• Lunch options at the stadium’s own restaurant
• A dedicated team with quick decision-making processes and plenty of creative freedom

We value diversity and welcome applications from all qualified individuals, regardless of age, gender, disability, background, religion, sexual orientation, or identity.
Your next step:
Does this multifaceted challenge in an extraordinary work environment appeal to you? If so, we look forward to receiving your detailed application—including your salary expectations—via email to:
Olympiastadion Berlin GmbH
Olympischer Platz 3
14053 Berlin
Email: bewerbung@olympiastadion.berlin